Property Management Audits for Compliance and Quality Control
Servicing properties can be a lot more organized and manageable when using an Electronic System. Property audits (including preventative maintenance), work order management and reporting electronically can make property management an easier process. VEKTR® offers these electronic tools.
Doing audits for entry and exit occupancy electronically is easy with VEKTR®. You can score particular concerns, such as utilities, safety, damage or cleanliness, make comments as needed and submit the audit. If you need to take pictures, you click on a couple of icons and take a picture. If you require a signature, it is just a matter of clicking an option and signing in a signature box. It is a simple process to collect data on a computer or mobile device by pushing buttons to answer questions and electronically recording comments. Once data are collected and synchronized to your web site, the results are easily accessible. Clicking on the right group and selecting the right inspection will give the right information. Collecting data with audits and accessing data is easier when you use the VEKTR® electronic system.
Preventative maintenance is always a concern for property managers. Preventing issues by identifying and replacing equipment nearing its end-of-life is much preferred to waiting for the equipment to fail before replacing it. Performing routine preventative maintenance audits of your equipment can help eliminate these potential issues before they become problems.
Work Orders are the follow-up part of completing tasks and can be entered manually or discovered through audits or inspections. You can opt to allow your tenants to enter their own work orders as well. Managing the work orders electronically is a matter of accessing the work order list and filtering to find which work orders are open and which need to be completed. Additionally, e-mail notifications are automatically sent out when a work order is created, immediately alerting the staff of the reported issues. The VEKTR® electronic system allows interactive communications to help progress the task completion process. Electronic systems help you manage work orders by being able to easily monitoring the lists and allowing interactive communication.
Another advantage of VEKTR®'s electronic system is the ability to run a report on current data in real-time. You can discover which properties have tasks that are pending completion, so that the properties can be rented. Reports help you determine how long work orders are taking to be completed and which person is responsible for the task, and can give the necessary instructions to finish the work order.
Audits become easier, work orders can be easily followed up and real-time reports can be run in order to determine where bottlenecks in your system are and what needs to be done to improve them.