Time is a valuable resource, and efficiencies can save time and money.   As a result, audits should be precise, action items should have timely response and reports need to be quickly understood.

Audits should be organized to avoid repetition, wordiness, unimportant questions and unclear concepts.   The audits can be organized by defined sections or pathway of questioning, and questions can be asked in way that elicits precise responses.   If your intentions for using audits are to create improvement, make the audit process manageable so that corrections can be done in a reasonable time period.

Action items are specific tasks that will stimulate improvement.  It is the follow-up part of the formula that gets the tasks done and resolves inconsistencies.   If you really want change to occur, then the action items should be sent immediately with specific expected time of completion and a way to track the corrections to ensure the tasks were completed.

Analytical reports can define improvement needs across corporate as a whole.   They should be organized in way so that specific grievances can be easily identified.  Tables should be structured so the information is easily recognized, and scopes should be limited so that progress can be managed easily.   Graphs and charts should also be well-defined without too much information, so that trends, levels and values can quickly be determined.  Analytical reports should be a tool that facilitates improvement.

By simplifying audits, action items and reports, efficiencies can be created for easier identifications of problems and quicker improvements. Electronic technologies can help to simplify the improvement process and provide better accuracy.