Time is a valuable resource now days and efficiencies can save time and money. As a result, audits should be precise, action items should have timely response and reports need to be quickly understood.
Audits should be organized to avoid repetition, wordiness, un-important questions and unclear concepts. The audits can be organized by defined sections, pathway of questioning or asked in way to get precise responses. If your intentions with audits are to create improvement, make it manageable so that corrections can be done in a reasonable time period.
Action items are specific tasks that will stimulate improvement. It is the follow-up part of the formula that gets the tasks done. If you are really wanting change to occur, then the action should be sent immediately, there should be a time of completion expected and a follow back to ensure the tasks were completed.
Analytical reports can define improvement needs across corporate as a whole. They should be organized in way so that specific grievances can be easily identified. Tables should be structured so the information is easily recognized, purposes should be limited and so that progress can be managed easily. Graphs and charts should also be well defined without too much information, so that trends, levels and values can easily determine. Analytical reports should be a tool to that facilitate improvement.
By simplifying audits, action items and reports, efficiencies can be created for easier identifications of problems and quicker improvements. Electronic technologies can help to simplify the improvement process and provide better accuracy.